Board Policy CA-430: Performance Review and Development Process – Chief of Staff and Professional Advisory Committee Chairperson

Effective date: 2019-06-18

Purpose

To measure the performance of the Chief of Staff and Professional Advisory Committee (PAC) Chairperson using the performance review and development plan (see copy attached) based on the annual objectives approved by the Board of Directors (the “Board”).

To provide feedback from the Board to the Chief of Staff and PAC Chairperson to clarify expectations regarding their duties and support them in their professional development.

Policy

The Performance Review and Development Committee, made up of the Chairperson of the Board and President and CEO, is responsible for implementing the annual process to review the performance of the Chief of Staff and PAC Chairperson.

The Chairperson and President and CEO, in consultation with the entire Board, conduct an annual review of the performance and development of the Chief of Staff and PAC Chairperson. Thus, the contribution of the Chief of Staff and PAC Chairperson to the Network’s objectives for the year ending is evaluated through a thorough process and officially documented.

The performance review and development process provides an opportunity to acknowledge the performance of the Chief of Staff and PAC Chairperson and develop organizational priorities collaboratively for the year starting in order to improve strategic planning and support the Chief of Staff and PAC Chairperson. The Board evaluates performance and development diligently based on the following:

  • Chief of Staff
    • Responsibilities of the Chief of Staff as described in the By-Laws (B.13.5)
    • Performance review and development plan
    • Board policies
  • PAC Chairperson
    • PAC’s terms of reference
    • Performance review and development plan
    • Board policies

Tool

The Chief of Staff and PAC Chairperson performance review and development tool will be used [Appendix CA-430 (1)].

Evaluation process

  1. The performance of the Chief of Staff and PAC Chairperson is evaluated annually based on the fiscal year. The current year evaluation will end no later than at the end of the first quarter following the year ending.
  2. The Board officially delegates this duty to the Board Chairperson and President and CEO. The committee ensures that all members of the Board take part in the review process during the acceptance and evaluation phases of the performance review and development plan.
  3. The committee evaluates the performance of the Chief of Staff and PAC Chairperson using the performance review and development plan as established at the start of the year. The committee reports to the entire Board on the evaluation and asks Board members for comments on the performance of the Chief of Staff and PAC Chairperson. These comments are added to the evaluation of the Chief of Staff and PAC Chairperson.
  4. The Board can from time to time carry out an evaluation factoring in the opinion of internal and external stakeholders.

Responsibilities and time frames

Activity Persons Responsible Deadline
  1. The Chief of Staff and PAC Chairperson develop a draft performance review and development plan to obtain comments from the Performance Review and Development Committee.
  • Chief of Staff
  • PAC Chairperson
April
  1. The Performance Review and Development Committee validates the performance review and development plan and consults all Board members for input.
  • Performance Review and Development Committee
April
  1. The Chief of Staff and PAC Chairperson develop the performance review and development plan further to comments received and submit the plan to the Performance Review and Development Committee for approval.
  • Chief of Staff and Performance Review and Development Committee
  • PAC Chairperson and Performance Review and Development Committee
May
  1. The Chief of Staff and PAC Chairperson conduct a self-assessment at mid-year and meet the Performance Review and Development Committee to discuss progress and make the necessary adjustments to the performance review and development plan.
  • Performance Review and Development Committee and Chief of Staff
  • Performance Review and Development Committee and PAC Chairperson
September
  1. The Chief of Staff and PAC Chairman present and submit an end-of-year self-assessment to the Performance Review and Development Committee.
  • Chief of Staff
  • PAC Chairperson
Late March early April
  1. The Performance Review and Development Committee meets with the Chief of Staff and PAC Chairperson and evaluates their performance during the year ending.
  • Performance Review and Development Committee and Chief of Staff
  • Performance Review and Development Committee and PAC Chairperson
April
  1. The Performance Review and Development Committee reports to the Board of Directors and gathers comments. The Committee finalizes the evaluation with the President and CEO.
  • Performance Review and Development Committee and President and CEO
May