Board Policy CA-396: Ad Hoc Human Resources Committee

Effective date: 2022-06-21

Terms of Reference

The Ad Hoc Human Resources Committee (the “Committee”) is responsible for providing the Board of Directors (the “Board”) with recommendations, advice and feedback regarding the Network’s concerns and issues in relation to the workforce and workforce planning within Vitalité Health Network (the “Network”).

Responsibilities

Whereas:

  • the human capital strategies will be defined in accordance with the 2020-2023 Strategic Plan, the 2021-2024 Regional Health and Business Plan and the needs assessment of the Network;
  • there is a shortage of human resources in various fields across the Network, and the impact of this on the availability and quality of services will be assessed and integrated into the Board’s annual retreat in conjunction with the Strategic Plan;
  • the strategic and balanced scorecard is one of the Network’s performance monitoring tools; the indicators related to human capital will be monitored by the Ad Hoc Human Resources Committee.

The Committee will be responsible for the following:

  1. Helping the Leadership Team in developing strategies by reviewing the “2021-2024 Human Resources Strategic Planning Exercise: At the Heart of the Action” and by making recommendations to the Board of Directors.
  2. Ensuring that the Leadership Team implements the operational plans related to established priorities and achieves the desired outcomes.
  3. Ensuring that the Leadership Team has a projected workforce plan, measures the impacts and factors in the Network’s annual planning.
  4. Ensuring that the Leadership Team keeps the competency development plan and the management and non-unionized employees succession plan up to date.
  5. Ensuring that the Leadership Team has implemented all measures to provide a healthy, safe and violence-free workplace.

Membership and operations

  • The committee is made up of at least four voting members of the Board, one of whom chairs the Committee.
  • The Chair of the Committee is appointed by the Board.
  • The Committee operates in accordance with the policy on Board Committees (CA-300).
  • The Committee meets four times per year based on the predetermined schedule of Board meetings.

Report

  • The Committee reports its activities and implementation of the action plan to the Board of Directors.

[ Terms of Reference Reading and Understanding Record ]